What is ISO 23081-2 about?
ISO 23081-2 is the second part of Information and documentation in multi-series for managing records for metadata.
ISO 23081-2 establishes a framework for defining metadata elements consistent with the principles and implementation considerations outlined in ISO 230811. The purpose of this framework is to:
- Enable standardized description of records and critical contextual entities for records
- Provide a common understanding of fixed points of aggregation to enable interoperability of records and information relevant to records between organizational systems and
- Enable reuse and standardization of metadata for managing records over time, space and across applications
Who is ISO 23081-2 for?
ISO 23081-2 on Information and documentation is useful for:
- Records professionals (or persons assigned within an organization for managing records in any environment) responsible for defining metadata for managing records at any layer of aggregation in either a business system or dedicated records application software
- Systems/business analysts responsible for identifying metadata to manage records in business systems
- Records professionals or systems analysts addressing system interoperability requirements involving records; and
- Vendors, as suppliers of software applications that support and enable the creation, capture and management of metadata over time
Why should you use ISO 23081-2?
Organizations need to capture and manage the contextual information to use, understand and record over time. This information is critical for asserting authenticity, reliability, integrity, useability and evidential qualities of records. Collectively, this information is known as metadata for managing records.
ISO 23081-2 guides you with tests and procedures for the following processes:
- In managing the records of metadata, which is useful in an organization to support, identify, authenticate, describe, locate and manage their resources systematically and consistently. This may result in meeting business accountability and societal requirements of organizations.
- To capture and manage metadata by using record application software and also help in the creation and use of the context of metadata.
- To identify the components of a transaction outside the specific business context and are therefore difficult to exchange with other related business systems for interoperability purposes.
- In sustaining the records for a longer period.
- In managing records in such a way that enables you to use or reuse the records in specific circumstances or events.
- In maintaining the authenticity and also helps in searching the information assets of metadata.
What’s changed since the last update?
BS ISO 23081-2:2021 supersedes BS ISO 230812:2009. BS ISO 23081-2:2021 includes some technical changes with respect to BS ISO 230812:2009. These include:
- The second element of the title has been changed from "Managing metadata for records" to "Metadata for managing records"
- In Clause 2, ISO 30300 has been added as a normative reference
- In Clause 3, a reference to ISO 30300 has been added and the terminological entries have been deleted
- Dated references have been updated
- Minor editorial changes have been applied for clarification.